Sept 17 Semi-Annual Meeting Agenda
Dear DHPO Active Members,
Our 2024 Semi-Annual Members Meeting is Tuesday evening, Sept. 17th at the Franktown Fire District Station. 6:30-9pm.
Updates on our organization and the community. What is important to you? – Make your voice heard!
DHPO Financial Status
Wildfire Preparedness - Guest speaker from Franktown Fire Protection District
Deerfield Website & Organization
ECC Activities
CSFS 2023-24 Fire Mitigation Grant Program – Execution
Deerfield Sustainability – Douglas County Zoning Changes
Check-in open at 6pm. Meeting commences at 6:30pm sharp and ends by 9pm. Agenda is attached.
You are asked to attend, discuss and provide your voice on matters which affect Deerfield lifestyle, our property values, and the nature of this community.
Our goal at this forum is to provide you facts, answer questions, and discuss your future neighborhood direction.
Proxy Forms (unable to attend)
If unable to attend, understanding family home commitments or travel plans, a proxy form with instructions are attached.
Hopefully at least one member can attend and vote for an absent partner.
Non-Active residents are invited to attend and renew membership or join our non-profit organization. This meeting however is for members only with voting privileges.
Look forward to seeing you next Tuesday evening, Sept. 17th. Early Check-in starts at 6pm.
Board of Directors & ECC Members
Save the Date - DHPO Semi-Annual Membership Meeting - September 17th
Please mark your calendars for the DHPO Semi-Annual Membership Meeting on September 17th. The meeting will be held at the Franktown Fire District Station beginning at 6:30pm and ending at 9:00pm. Early check-in at 6:00pm.
Get an update on topics important to our community. Have a voice on areas of interest to you. This meeting is open to Active DHPO Members only. You may become a member prior to the meeting or join at the meeting.
Agenda and proxy forms will be provided in advance.
We look forward to seeing you on September 17th.
Sincerely
DHPO Board of Directors and ECC
Spring 2024 Dumpster Day
Saturday, June 1 from 9AM- 2PM
DHPO Neighbors:
The DHPO is sponsoring a Spring 2024 Dumpster Day for the Deerfield community residents in hopes that it provides homeowners property clean up and get rid of some materials they might not be able to take to the dump. This will be a one-day event where active members (for free) can bring their extra trash they might not get rid of on a weekly basis.
Non-members will be invited as well for the fee of $300.00.
We will provide two 30-yard dumpsters delivered to the Cul-de-sac locations in Deerfield, at the end of Moose Circle and Fawn Circle (Deerfield Filings I & II). When each dumpster is filled, then no further collections will be accepted. All debris must be loaded under the loading level of the dumpster (top edge of dumpster).
There are a few guidelines as to what will be accepted by the dumpster Company. Hazardous materials are not accepted. The dumpsters will be attended by BOARD & ECC members and any fellow residents who can volunteer to assist. Dumpsters will be removed the same day in order to prevent non accepted material from being dumped at night.
Restricted Items: 5,000 pound weight limit.
Due to weight limit restrictions, we do not accept: Heavy debris (concrete, rock, sod, dirt, asphalt, asphalt shingles, manure, blocks, rocks, gravel or plaster). Additional fees will be incurred if the dumpster exceeds the weight limit.
· NO Household Chemicals - Hazardous Materials (buckets or containers of paint, oil, antifreeze, fuels oil-based paint, mercury, gasoline, degreasers, cleaning compounds, and garden chemicals.
· NO Car batteries, tires, appliances, household chemicals, electronics (TV's, printers, monitors, computers, etc.) Additional fees will incur if hazardous materials are disposed in the dumpster.
· See https://cdphe.colorado.gov/hm/household-haz-waste-collection for additional information on where to alternately dispose of these type materials.
· NO tree slash, limbs, etc. will be allowed. The Castle Rock Slash/Mulch site located at 1400 Caprice Drive is now open Saturdays only through October 30 for the 2024 season from 8 a.m. - 5 p.m. Tree limbs, shrubs, and brush with a maximum length of 6 feet and a maximum of 12 inches. Loose pine needles are accepted but must be kept separate from other items. All loads must be covered when they arrive at the site. https://www.douglas.co.us/building-division/wildfire-mitigation/slash-mulch-program/
Good Luck and Happy Spring cleaning!
DHPO Board
Reminder - DHPO Annual Membership Meeting & Elections - Thursday, Feb. 8th
DHPO Annual Membership Meeting & Board of Director Elections (2024-26 Terms)
DATE: Thursday February 8th, 2024
TIME: Check-in Begins at 6PM, Meeting 6:30 to 9PM
LOCATION: Franktown Fire Station
Fellow Deerfield Residents,
Your attendance is requested to participate in selection of new Board of Directors in Thursday’s election. Agenda below. Given limited parking areas at the Fire Station please consider ride sharing with your fellow neighbors.
Check-in begins at 6pm and obtain your election ballots for Active Members. Candidate introductions and questions will start at 6:30pm. If your spouse or partner cannot attend, please remember to bring a signed proxy form to obtain election ballots for both owners.
We look forward to seeing you Thursday evening.
Regards,
Nominating Committee
Board of Directors
FINAL Candidates for Board of Director Positions:
President – David Jacobs (Grey Squirrel Way)
Vice President – Lauren Fulton (Pine Valley Dr.)
Secretary – Shauna Smith (Deerfield Rd)
Treasurer – Glen Roat (Staghorn Way)
Members at Large (3 each required)
Cheryl Gerger (Roe Circle)
Tim Korf (Deerfield Rd.)
Lash Russell (Fawn Circle)
Annual Membership Meeting Agenda
Check-in & Ballot Handouts
Elections
Candidate Introduction
Questions by Members
Complete Written Ballot Voting
Proposed Deerfield Fiber Internet Information – Maverick Broadband Information
DHPO Financial Summary
Fire Mitigation Grant Status – Waitlist Opportunities
*** Announcement of Election Results *****
Meeting will proceed while ballots are counted. Once vote count is concluded and verified results will be announced.
Other Business at time allows
Motion to Adjourn
Reminder: DHPO - Annual Membership Meeting Feb 8th & Final Board of Director Candidates
Deerfield Residents,
Reminder – DHPO Annual Membership Meeting & Board Elections - Thursday, Feb 8th, 6-9pm, Franktown Fire Station.
Active Members – If unable to attend, please complete the Voting Proxy Forms and assign a proxy holder who will attend on your behalf. Proxy Instructions & Proxy Form
Non-Active Residents – You are invited to renew or join fellow neighbors in becoming active members which is a requirement for meeting attendance and voting. Membership Form for 2023-24 is attached for your convenience. Active membership allows voting privileges, social event participation and ECC application processing free of charge. Most importantly your involvement supports the continuation of our community and maintains our individual property values.
Any active members who wish to volunteer their time to assist on ballot processing please advise the Board by sending your interest and availability to the administration@deerfieldexpress.org email address.
Please consider volunteer service to our community by becoming ECC member volunteers. All correspondence should be sent via email to administration@deerfieldexpress.org
Board positions and duties are described in our DHPO By-Laws.
FINAL Candidates for Board of Director Positions:
President – David Jacobs (Grey Squirrel Way)
Vice President – Lauren Fulton (Pine Valley Dr.)
Secretary – Shauna Smith (Deerfield Rd)
Treasurer – Glen Roat (Staghorn Way)
Members at Large (3 each required)
Cheryl Gerger (Roe Circle)
Tim Korf (Deerfield Rd.)
Lash Russell (Fawn Circle)
Annual Membership Meeting Agenda
Check-in & Ballot Handouts
Elections
Candidate Introduction
Questions by Members
Complete Written Ballot Voting
Deerfield Fiber Internet Information – Maverix Broadband Information
DHPO Financial Summary
Fire Mitigation Grant Status – Waitlist Opportunities
*** Announcement of Election Results *****
Meeting will proceed while ballots are counted. Once vote count is concluded and verified results will be announced.
Other Business at time allows.
Motion to Adjourn
Nominating Committee
DHPO Board of Directors