January 2024 Board of Directors Meeting

DHPO, Inc. Board Meeting
Date: Thursday, January 25, 2024
Time: 6:30 – 9:00

Meeting was called to order at 6:30 p.m. and quorum was established. Board of Directors present: Tom Bowles (President), Ginney Regan (Treasurer) Lauren Fulton (Secretary), Members at Large: Kathy Bondesen, Larry Falter and Lash Russell (via phone), and ECC Representative: Dave Jacobs.

Treasurer’s Financial Report – Ginney Regan
2023-24 Dec Closing Handouts - Comments (Handout of Assets & Distribution/Receipts sheets – 1 page each)

• Discussion of current fiscal account actions and results. Post Winter Social expense summary.

• Properties for Sale or Market – Lot 70 remains on market (was going to close Dec 15th, 2023), Lot 156 on Market 8/25 now off market, and Lot 169 sold 12/8/2023, Lot 158 closing Feb 28, Lot 106 is on market.  Three (3) properties are under Long-Term Rental – Lot 45, 92, and 116.

• Welcoming Committee – Three new owners yet to meet, Lot’s 119, 169 & 191.  Others upon occupancy.

• Fire Mitigation Grant Fund Distribution Status – Groups 1 through 4. (all checks have been cashed now)

• Consideration for semi-annual meeting - we may want to approve higher budget for Winter Social due to increasing costs

Secretary’s Report – Lauren Fulton

• 2023-24 Current Fiscal Year active membership count – 84 property lot owners. (2022 Dec closing was 85). Memberships for 2021-22 was 114, and 2022-23 was 98. (Wagner & Ruehle by end of Jan)

• Website Status and Other Business (Election candidate postings and any updates or notables)

• Deerfield Directory 2023-24 Publication – 50 Hard Copies distributed in December as residents requested.

Fire Mitigation Grant Status – Tom Bowles & Ginney Regan

• Summary of Resident Participation and Mitigation Activities with Colorado State Forest Service Representatives. (Front Range Arborists contractor managed by CSFS.)

• Promotion of Wait List to utilize Grant Funds.

 ECC Activity – Dave Jacobs (ECC member)

• Proxy Board of Director appointment of Rich Love to replace Darrell Gettman finishing service 1/31/2024.

• Team succession plans for other concluding members. New volunteer recommendations by Board appointment.

New Business – All

• Annual Meeting & Board Elections – Thursday February 8th, Franktown Fire Station

  • Agenda Discussion – DHPO business and executing Board Elections

  • Requested volunteers to count ballots, as current Secretary is running for Board position

  • Continued outline / timetable requirements for candidate nominations and postings.

  • Final strategies for recruiting resident volunteers and additional members.

• Post new Board Member handover plans.