August 2024 Board of Directors Meeting

DHPO, Inc. Board Meeting
Date: Thursday, August 29, 2024
Time: 6:30 – 8:00 pm

Meeting was called to order at 6:40 p.m. and quorum was established. Board of Directors present: Dave Jacobs (President), Glen Rout (Treasurer), Lauren Fulton (Vice President), Shauna Smith (Secretary). Members at Large present: Cheryl Gerger, Tim Korf

Treasurer’s Report – Glen Rout

·      Financials through 7/31/24 were presented.  New reporting format created by Glen was reviewed and discussed.

·      Follow up conversation was had regarding establishing a method to make and process electronic payments.  More research will be done to see which provider makes the most sense for DHPO to move forward with.

·      Tax return to be filed by 9/15 or will file for an extension.

·      Awaiting annual invoice for website renewal.

Secretary’s Report – Shauna Smith

·      2024-2025 current fiscal year active membership count – 76 property owners as of 8/29/24.  Membership count for 2023-2024 was 96.

·      Website status – Lauren continues to maintain and update website as needed.

·      Deerfield Directory- 2024-2025 – electronic distribution of directory will be done in September.

Fire Mitigation Grant Status – Lash Russell

·      Next reimbursement from forest service will be #8.

·      Depending on the acceptance of pending bids to individual property owners,  additional funds may be available to invite the next owners on the waiting list.

New Business – All

·      Member meeting Tuesday September 17, 6:30 – 9:00 at Franktown Fire Station.

·      Bi-Annual Meetings – open to all or just members?  Per Bylaws, DHPO must hold two member meetings per year.  In order to invite all property owners, there would need to be a separate/third meeting or bylaws would have to be changed.

Next board meeting will be October 30, at 6:30