May 2024 Board of Directors Meeting

DHPO, Inc. Board Meeting
Date: Thursday, May 23, 2024
Time: 6:30 – 9:00

Meeting was called to order at 6:55 p.m. and quorum was established. Board of Directors present: Dave Jacobs (President), Glen Roat (Treasurer), Lauren Fulton (Vice President), Shauna Smith (Secretary). Members at Large present: Lash Russell, Cheryl Gerger, Tim Korf, Rich Love (ECC).

Treasurer’s Report – Glen Roat

·      Financials through 4/30/24 were presented.  Items of note were expenses for dumpers for Dumpster Day, payment of PO box fee, and processing of 5th and 6th mitigation phase funds.

·      Discussion was had regarding changing to a ledger system going forward, and to be virtually paperless.

·      Look into the possibility of using and accepting electronic payments.

Secretary’s Report – Shauna Smith

·      2023-2024 current fiscal year active membership count – 96 property owners as of 3/31/24.  Membership count for 2021-22 was 114, and 2022-23 was 98.

·      Website status – Lauren continues to maintain and update website as needed.

·      Deerfield Directory- 2023-2024 – do electronic distribution of directory following June membership renewals.

Fire Mitigation Grant Status – Lash Russell

·      5th and 6th phase mitigation has been completed and grant funds have been disbursed.  Awaiting state checks for phase 7.  Phase 8 work is being scheduled.  With some remaining funds available after phase 8, following email blast, there are now 8 additional owners interested in mitigation. The remaining grant funds for anything beyond phase 8 will be allocated on a first come, first served basis.

·      Possibility of additional future funds available for reimbursement at less than 75%.

June 1 Dumpster Day 9:00 – 2:00 – Dave Jacobs

·      Dumpsters for 2 locations have been ordered – Moose Circle and Fawn Circle.

·      Two volunteers needed at each location at all times – one for check in with membership list and one to direct unloading.

·      Only active members or new members with payment in hand can use dumpsters.

Fourth of July Parade – Lash Russell

·      Application for permit with Douglas County has been submitted and application fee paid – estimated to have permit by mid-June

·      Traffic control is required

·      Certificate of Insurance was obtained and submitted with application for permit

·      Will need portapotty

·      Eblast “Save the date” to members

ECC Report – Rich Love

·      16 applications year to date

·      All information to be included with approval (application, submittal date, site visit date, photos, drawings, formal approval date)

·      Goal to respond to ECC emails within 24 hours

·      Dead trees in right of way – create list and send to Douglas County commissioner.

·      Email property owners with dead trees and/or failing fences

New Business – All

Next Meeting in August at Lauren Fulton’s