February 2024 Board of Directors Meeting
DHPO, Inc. Board Meeting
Date: Tuesday, February 20, 2024
Time: 6:30 – 9:00
Meeting was called to order at 6:45 p.m. and quorum was established. Board of Directors present: Tom Bowles (Outgoing President), Dave Jacobs (President) Ginney Regan (Outgoing Treasurer), Glen Rout (Treasurer), Lauren Fulton (Vice President/Outgoing Secretary), Shauna Smith (Secretary). Members at Large present: Lash Russell, Cheryl Gerger, Tim Korf.
New Board Transition Status and Actions
Plans to transfer documents and operational tasks were discussed. Each outgoing board member will meet individually with their replacement to go over details.
President – Tom Bowles to Dave Jacobs
Treasurer – Ginney Regan to Glen Roat
Financials to be done once a month by the 15th. Ginney will do February and Glen will take over in March.
Secretary – Lauren Fulton to Shauna Smith
·Access to Google Docs for all Board and ECC members – demonstration provided.
Secretary’s Report – Lauren Fulton (outgoing Secretary)
2023-2024 current fiscal year active membership count – 93 property owners. Memberships for 2021-22 was 114, and 2022-23 was 98.
Website status – Lauren will continue to maintain and update website.
Deerfield Directory- 2023-2024 – electronic distribution to newly active members
Fire Mitigation Grant Status – Lash Russell
Upcoming and ongoing actions that may be required by new board members
·Promotion of Wait List to utilize grant funds – currently in phase 5, there is a phase 6
ECC Non-Compliance Status and Actions – Cheryl Gerger – past ECC member
Status of individual compliance letters – many good/positive responses to drive around letters
Cheryl’s Welcome and Operational Document for new ECC members
Suggestions for 5th ECC member – Fred Pax
New Business – All
Suggested items and location for next Board Meeting
Tractor parade (requires county permit – traffic control, liability insurance), dumpster days, recruiting new Active members, events, etc.
Next Meeting will be held at Shauna Smith’s sometime in May
Meeting adjourned
Following the meeting, Fred Pax confirmed his interest in volunteering for the ECC. The Board unanimously agreed via a proxy vote to appoint Fred to the ECC.